OFFICIAL BUSINESS MEETING & VIRTUAL CONFERENCE OF THE TEXAS – OKLAHOMA DISTRICT
ROBIN MEYER • TEXAS OKLAHOMA DISTRICT GOVERNOR
TO: All TX-OK Kiwanians June 10, 2020
During this unprecedented time in our history and in an effort to continue as “normal” as possible, the mighty TX-OK Kiwanis District Board of Directors have canceled the annual district convention. What does this mean? In place of the standard convention, a BUSINESS MEETING has been called of all persons, having the status of delegates-at-large*, to conduct business transactions for the District. In conjunction with this business meeting we will also conduct a VIRTUAL CONFERENCE, a very condensed version of our regular convention.
This will all take place the morning of August 8th, 2020 from 9:00 am to Noon, with the Business Meeting from 10-11 am (more information will follow closer to the meeting/conference). You will be able to see all the activity by clicking on the video link that will appear on the District Facebook Page. Just sit back and watch from your phone, tablet, iPad or computer.
Just think, attend the conference/business meeting in your PJs with no makeup, no travel required, eat good food at home (NCC or No Convention Chicken), no delegate forms to send in, sleep in your own bed and only one morning in duration. What’s not to love?!
Virtual Conference & Business Meeting
9-10 am Memorial Service
10-11 am Business Meeting
11 am – Noon Governor’s Closing Speech,
Installation of Lt. Governors,
Recognitions & Awards
* Delegates-at-Large are the officers and past governors of the district. The officers of the district shall be the Governor, Governor-elect, Immediate Past Governor, Secretary, Treasurer, and a Lieutenant Governor for each division and/or a Trustee for each region of the district. (There will be a secure method to verify/certify delegates. No delegate forms needed.)
[District Bylaws: ARTICLE VI. CONVENTIONS
Section 8. All officers and past Governors of the district who are active members of a club in the district shall be delegates-at-large to all district conventions.
Section 16. In the event the District Board shall determine by resolution that there exists a condition of emergency that compels cancellation of the annual district convention, the Board shall notify Kiwanis International and district clubs immediately and shall determine one of the following methods to transact any and all business that was to be transacted at the annual convention, as soon as practical. The preference will be to reschedule the convention, if possible, or, alternatively, to call a meeting of all persons having the status of delegates-at-large at district conventions, a quorum of which shall be a majority.]
Governor, TX-OK District of Kiwanis Int’l
Dear TX-OK Kiwanians,
As the world is watching the COVID-19 outbreak unfold, at this time I would encourage all clubs to go by the recommendations that Kiwanis International sent out:
As we’re all impacted by the spread of COVID-19 to some degree, Kiwanis International wants to keep members and the kids we serve safe during this time. We are asking all clubs to postpone all events — including in-person meetings, projects and fundraisers — through the month of April.
I know that practicing social distancing over an extended period will be challenging. We need to be responsible citizens and not fall prey to the temptation of resuming our normal routine too early. We simply do not know enough at this point on what the final outcomes will be – even as we hear initial patients are recovering.
However, this does NOT mean we should stop all Kiwanis activities! The most important thing we can do right now as an organization is to stay in contact with EVERY member. I would recommend that club leaders make regular contact with members and check on their welfare on a regular basis. There are any number of ways we can continue the work of Kiwanis. A few examples include:
In order to help clubs maintain some sense of normalcy, the Texas-Oklahoma District is offering free of charge the use of the online meeting software, Zoom, for the club’s board meetings. We are also offering this for Division Council Meetings as well. To set this up please contact Marshall Kregel at firstname.lastname@example.org.
Due to travel restrictions I will begin working with Trustees and Lt. Governors to set up Governor Visits via Zoom. Due to contract and financial considerations, a decision on whether to cancel or postpone the Kiwanis International Convention will be announced at the end of April (and forwarded to all the districts by the KI staff in Indianapolis).
Thank you all for your continued support. Each, and every one of you and your clubs will be in my thoughts and prayers during this difficult time. If anyone should have any questions, please feel free to reach out to myself or any of our district leaders.
Yours in Service,
Governor Robin Meyer
KIWANIS AT WORK!
On February 20, 2020, the Jacksonville Kiwanis Club presented a check to Children’s Miracle Network Hospitals to fund the purchase of a Neonatal Ventilator for the CHRISTUS Mother Frances Hospital -Jacksonville Emergency Department.
Previously unequipped to property handle the delivery of a baby, CHRISTUS Mother Frances Hospital- Jacksonville has been making strides to best serve the community in times of emergency. With help from funding through Children’s Miracle Network Hospitals, the Emergency Department is now better prepared to care for newborn babies, should the need arise.
“It doesn’t happen too often, but it does happen,” said Dwain Coates, clinical director of the Emergency Department, speaking of deliveries in the CHRISTUS ER, Jacksonville. “We delivered twins earlier this year. Sometimes people don’t know where else to go so they come here. We need to be best prepared to take care of the babies and the families who count on us.”
Kiwanis International is a global organization of members dedicated to serving the children of the world. Kiwanis and its family of clubs—nearly 600,000 members strong—annually raise more than US$100 million and dedicate more than 18 million volunteer hours to strengthen communities and serve children. #KidsNeedKiwanis